Accounting Specialist – Health Administrative Services

Marion County Health & Human Services is seeking an organized, positive, and collaborative Accounting Specialists position.

This position will be a Full-Time accounting specialist employee that can collaborate with other departments as well work independently. This employee will be responsible for the departments’ intergovernmental invoicing, internal invoicing, tracking and reconciliation. As well as accounts payable, work with Purchase Orders and Procurement Card monitoring and reconciling.

Apply today to learn more about how you can serve our community in fulfilling the mission, vision, and values of Marion County Health & Human Services!

GENERAL STATEMENT OF DUTIES
Perform detailed accounting work including financial record keeping in the assigned area of specialty, prepare and analyze financial, statistical and accounting summaries and reports.

SUPERVISION RECEIVED
Work under the supervision of a supervisor who assigns work and reviews results for conformance to department policies and standards.

SUPERVISION EXERCISED
Supervision of other employees is not a responsibility of positions in this class. However, incumbents may exercise lead responsibility over other employees.

Typical Duties – Duties include, but are not limited to the following

Accounts Receivable

• Responsible for tracking and invoicing all Grant Requirements timely and accurately. This includes tracking the Oregon Health Authority pass through Part C invoices.
• Recording large payments onto a spreadsheet and into Teller. Having a full understanding of what invoicing needs to be done and what we have received.
• Daily task checking for incoming payments received through US Bank, Department of Administrative Services (DAS) and Oregon State Treasury and entering Teller system.
• Daily intake of rent checks and other checks that come into Administration through the clinic and inputting into Teller.
• Rent checks and other receivable tracking.
• Communicate with programs with any areas of concern.
• Responsible for tracking of incoming invoicing done by other programs.
• Inputting internal costs allocations onto a Journal Entry or receiving Journal Entries done by programs for tracking purposes.
• Reconciling all invoicing with General Ledger.
• Run the AR Aging report to monitor past-due invoices, make sure all accounts have been received, balance any outstanding invoices, and follow up with contractors.

Purchase Orders

• Assist with setting up contract purchase orders (POs).
• Responsible for monitoring of POs working closely with contracts team, management, finance, and service area staff to ensure that correct account numbers are used.
• Getting authorization for adding lines to purchase orders when funds are used up. Maintain payment sheets in Excel to track payments, by service element, for contracted providers.

Accounts Payable

• Assists with processing all accounts payable payments for the department.
• Matching payments with Purchase Orders. Independently research payments and correspond with department staff and external agencies to resolve billing discrepancies or vendor issues.
• Keep accounts current and resolve problems.
• Prioritize workload to meet deadlines, managing urgent or time-dated items, arranging backup for absences.
• Redacting, scanning, Laserfiche, and mail.

P-Cards

• Manage department Pcards (purchasing card system).
• Request cards as needed, setup and delete users, manage responsibility spreadsheet, act as resource for questions.
• Assure monthly transactions are completed by all levels of responsibility card holder, manager and auditor.
• Responsible for archiving p-card records.
• Assist with online p-card purchases including working with staff and management on travel arrangements.
• Assist staff and management with purchasing related issues and ensure purchasing policy is followed.
• Audit PCards for Accuracy.

General Finance & Administration

• Work collaboratively and cooperatively with County Finance in an effort to ensure accurate record keeping is maintained.
• Make sure that purchasing policy guidelines are being followed by MCHHS employees.
• Make sure payments are in compliance with County policy and good accounting practices.
• Provide occasional user training for Health and Human Services (MCHHS) staff and management.
• Collaborate with Management Analyst and Budget Analyst 1 employees. This includes obtaining provider insurance renewals as well as cleaning out and archiving contract files.
• Send all contractor liability insurance renewals to Billing Supervisor.
• Perform cash control of service areas (emergency petty cash and change box). Monitor safe.
• Generate a summary report and distribute it to service area supervisors. Open MCHHS mail.
• Attend meetings.
• Track copier leases for MCHHS and notify Office Managers prior to leases expiring. Reset machines and compute usage charges by service code quarterly.
• Work with vendor on new leases.
• Problem-solve with IT to obtain accurate meter readings for each machine.
• Upload Reports onto Health Finance Website.

Other duties as assigned by your supervisor.

Response Level 2: In the event of an emergency, employee makes a reasonable effort to report to work. Employee may be required to perform duties outside of their regularly assigned duties. Employee may be requested to work an extended or flexible schedule. Staff at this response level must complete Incident Command System 100 and 700 on-line or in-person training.

Requirements for the Position

EXPERIENCE AND TRAINING

NECESSARY SPECIAL REQUIREMENTS

• The finalist for this position will be required to pass a criminal history background check, however conviction of a crime may not necessarily disqualify an individual for this position.
• This position may be subject to the following: Must not be excluded from participation in the federal health care programs (Medicaid, Medicare and other federally funded programs that provide health benefits); AND must not be excluded from participating in federal procurement (Federal Acquisition Regulation) and non-procurement activities (Executive Order No. 12549).
• This assignment is represented by a union.
• This is a full-time position, which is eligible for overtime.
• Typical Schedule: Monday – Friday, 8:00 am – 5:00 pm, with flexibility depending upon the needs of the department and program.

PREFERENCES
Supplemental college or business school training in bookkeeping, accounting or government accounting

KNOWLEDGE, SKILLS AND ABILITIES
Detailed knowledge of principles and practices of financial record keeping; accounting and bookkeeping systems, procedures and techniques; financial terminology; financial information systems and spreadsheet software; office practices, procedures and equipment.

Skills and abilities to interpret and process financial documents according to appropriate procedures; accurately count, record and balance transactions; perform arithmetic calculations and enter data with speed and accuracy; operate a calculator, computer terminal, typewriter and other office equipment; analyze and interpret data; exercise good judgment in making finance related decisions; act as an accounting resource to all county departments and assist in applying accounting practices to diverse business environments; establish and maintain cooperative working relationships with vendors, customers and county employees.

PHYSICAL REQUIREMENTS
Stands, sits, moves about the work area, bending forward, and climbs one floor of stairs; reaches overhead; lifts 10 lbs.; carries items weighing up to 10 lbs. 20 feet; operates a keyboard; speaks in a clear and audible voice; reads 12-point font; distinguish colors; ability to hear at a normal speech level; works in normal office environment.

Marion County offers a generous benefits package to regular employees working 50% or more of the regularly scheduled work week and their eligible dependents. Temporary employees and part-time regular employees working less than 50% of the regularly scheduled work week are not eligible for benefits.

Most regular positions in this classification are represented by Marion County Employees Association (MCEA). For a summary of benefits, click here. For a complete and detailed overview of the MCEA benefits package, click here, and select MCEA Benefits from the left menu or Marion County Employees Association (MCEA) from the page links. Regular and temporary employees are represented by MCEA.

Salary and benefits are subject to union contract negotiations and may change as a result.PandoLogic. Keywords: Accountant, Location: Salem, OR – 97308

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