Corporate Assistant

Job Description

Job Description

Salary: $22.00 to $24.00 per hour

Giraffe Media is seeking a dynamic Corporate Assistant to join our team in West Palm Beach, FL. This role is pivotal in providing comprehensive support to both team members and leadership, ensuring smooth operations across our organization. 

About Us

We provide global performance marketing solutions to top-tier brands. Giraffe Media Group, LLC is an essential division in a family of technology and advertising companies that have been in business for over 16 years. During that time, we have become industry leaders in a space we helped create. Our team significantly increased in 2022 and continues on track for fast and sustainable growth.

With our top-notch employees residing mainly in the US (but also in other countries), we prioritize team building through a collaborative work environment. Our culture is focused on smarts, continued learning, and working together to meet individual and company goals. We hire those who strive to be the best and provide them with exceptional benefits to improve their lives, including a competitive salary, medical, dental, and vision coverage, 401K with matching contributions, paid time off, employee referral bonuses, and perks like a fully stocked break room with complimentary snacks and coffee, as well as frequent company and team outings.

Come join the team that drives, supports, and empowers its members to accomplish higher career goals and live a better life.

Essential Functions: 

The Corporate Assistant will have several key responsibilities in the fulfillment of their duties including:

• Provide executive assistance to the CEO including oversight of daily calendar, travel arrangements, and other tasks with the highest degree of detail, confidentiality and care.
• Assists Office Manager with overseeing virtual offices including paying rent, tracking of mail forwarding services and establishing new office locations as needed.
• Prepare reports, contracts, and memos.
• Monitor office supplies and order new stationery, furniture, snacks, coffee, water, and appliances as required.
• Coordinate maintenance with building management to keep the office clean and safe.
• Maintain office aquariums and water office plants.
• Office errands such as post office, FedEx, or UPS, etc.
• Reception duties with a multi-line telephone system
• Greet visitors, offer refreshments, and alert appropriate co-workers of their arrival.
• Clean, stock and maintain general areas.
• Support colleagues and complete various administrative tasks.
• Daily/ Weekly review of all incoming calls and Emails (Kall8).
• Collaborate with human resources to plan community engagement and employee recognition events and activities.

Experience and Qualifications:

The ideal candidate will have the following experience:

• Proven ability to provide effective executive assistance within a charged work environment.
• Experience handling the pressures of tight deadlines in a high-speed corporate atmosphere.
• Intuitive individual with the ability to anticipate potential issues and provide coordinated solutions with minimal oversight or direction.
• A proactive individual with a track record of successfully learning from and applying constructive feedback.
• 2+ years of proven Corporate Assistant experience.
• Background in rapidly changing travel and event planning preferred.
• High proficiency in technology and Microsoft applications.
• Ability to prioritize projects and deadline driven.
• Strong problem-solving skills.
• Excellent written and verbal communication skills.
• Great team player.
• Organization and time management skills.
• Self-motivated: focus on continual improvement; forward-thinking planner.
• Must have access to reliable transportation.

Education and Training

The Corporate Assistant will have an associate degree in business management, Human Resources, or a similar field. Bachelor’s degree in business management, Human Resources, or similar field preferred.

Giraffe Media Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

All work performed for Giraffe Media Group shall be provided through direct employment with GMGVIP, LLC.

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