Document Services Officer

Applications under this job opportunity announcement will be considered under merit promotion (internal competitive) procedures and consideration is limited to those specified in the “Hiring Path” which can be accessed at

Overview

• Open & closing dates

  10/28/2024 to 11/04/2024

• Salary

  $103,409 – $134,435 per year

  
  
• Pay scale & grade
  

  GS 13

• Location

  1 vacancy in the following location:

  
  
• Remote job
  

  No

• Telework eligible

  Yes-as determined by the agency policy.

  
  
• Travel Required

  Occasional travel – You may be expected to travel for this position.

• Relocation expenses reimbursed
  

  No

• Appointment type
  

  Permanent

• Work schedule
  

  Full-time

• Service
  

  Competitive

• Promotion potential
  

  13

• Job family (Series)
• Supervisory status
  

  Yes

• Security clearance
• Drug test
  

  No

• Position sensitivity and risk
• Trust determination process
• Financial disclosure
  

  No

• Bargaining unit status
• Announcement number

  25-DSB-12588450-ST-MP

  
  
• Control number
  

  815903800

This job is open to

Clarification from the agency

Current competitive service National Processing Center (NPC) employees on a permanent appointment; current permanent competitive service Department of Commerce employees; Career Transition Assistance Plan (CTAP) eligible employees.

Duties

This job opportunity is located in the Document Services Branch, National Processing Center (NPC), Jeffersonville, IN. This branch plans, directs, organizes and performs a variety of census/survey support activities for the Bureau including print-on-demand, variable data printing, copying, addressing, material assembly, mailing, applications programming, data capture/archiving programming and equipment maintenance services. This position is not included in the bargaining unit.

The individual selected for this position will:

• Serve as Assistant Branch Chief of the Document Services Branch and share the responsibility for the planning, coordination, and direction of the work of the branch;
• Be responsible for efficient branch management and administration, budget management, staffing, production, and quality control for operations;
• Be responsible for efficient determination and utilization of space, equipment, supplies, satisfactory labor relations, and effective personnel management;
• Direct and manage operations consisting of material assembly services, mailing services, application programming, equipment maintenance services, and print on demand printing, variable data printing, and addressing and copy services.

Tour of Duty: Hours will range between 6:45 a.m. to 5:15 p.m. Monday through Friday. Alternate Work Schedule is available. Alternate Work Schedule is an 80-hour biweekly basic work requirement that is scheduled in less than 10 days; i.e., eight 9-hour days/nights, one 8-hour day/night, and one day off.

This job opportunity announcement may be used to fill additional vacancies.

Requirements

Conditions of Employment

You must meet all qualification requirements by the closing date of this announcement.

Candidates may be required to clear the fingerprint process and initiate the required background investigation prior to final selection.

A one-year probationary period may be required.

This is a supervisory position. You must have demonstrated in your work experience or training that you possess or have the potential to develop the qualities of successful supervision. You may be required to serve a supervisory/managerial probationary period.

Qualifications

Time in Grade: In addition to specialized experience, you must meet the time in grade requirement. Current and former Federal civilian employees must have held a position at the grade 12 for at least 52 weeks in the Federal Service for promotion to the grade 13.

Specialized Experience: You qualify at the grade 13 level if you possess one year of specialized experience that equips you with the skills needed to perform the job duties. This specialized experience must have been equivalent to at least the grade 12 level to meet the qualification requirements in the Federal Service. Specialized experience is defined as Specialized experience includes overseeing the planning and organizing of printing efforts for large scale censuses or surveys while budgeting, managing, and implementing activities in a large-scale print operation.

Education cannot be substituted for this position.

Employees on a permanent appointment who were hired through a Recruiting Bulletin, who have not served in their current appointment for at least 90 days, are not eligible to apply. However, if this vacancy is in the same line of work as your current position (same qualification requirements), and selection for this position would not result in a promotion action the 90 day waiting period does not apply.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations, (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Additional information

The following links provide information on various hiring authorities that may enable you to apply through merit assignment procedures, or be eligible for a non-competitive appointment.

Career Transition Assistance Plan (CTAP) candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining a rating of at least 85 out of 100. Information about CTAP eligibility is on the Office of Personnel Management’s Career Transition Resources website at:

CTAP applicants MUST submit the following documents:

1. A copy of your Reduction In Force (RIF) separation notice; notice of proposed removal for declining a directed geographic relocation outside of the local commuting area; a Certificate of Expected Separation (CES); or certification that you are in a surplus organization or occupation (this could be a position abolishment letter, a notice of eligibility for discontinued service retirement, or similar notice).
2. A copy of your latest SF-50 “Notification of Personnel Action”, – noting current position, grade/band level, and duty location;
3. A copy of your last performance appraisal including rating; and
4. Any documentation from your bureau/operating unit that shows your current promotion potential.

The Department of Commerce provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, notify the Human Resources Branch. The decision on granting reasonable accommodation will be on a case-by-case basis. TTY users can contact the Human Resources Branch via the Federal Relay Service, 1-812-218-3610.

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or any other non-merit factor.

Employees who receive a buyout and subsequently return to positions in a Federal agency within 5 years after the date of separation, on which the payment is based, whether by reemployment or contracts for personal service, are generally obligated to repay the full amount of the buyout to the agency that paid it before the individual’s first day of reemployment.

• Benefits
  

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  
  
  

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

We will review your resume, optional cover letter, supporting documentation, and dates of employment (mm/dd/yyyy) on the resume to determine if you meet the qualifications for the position. If you meet the qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) that you completed as part of the application. Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire or your score will be lowered. The best-qualified candidates will be identified for referral to the hiring manager and may be invited for an interview. If referred, all relevant documents, including performance appraisals and incentive awards submitted with your application package. will be forwarded to the selecting official for review and consideration.

Due weight shall be given to performance appraisals and awards in accordance with 5 CFR 335.103(b)(3), during the interview/selection process conducted by the hiring manager.

The scored occupational questionnaire will evaluate the applicant on the following competencies; do not provide a separate written response:

• Project Management: Knowledge of planning, developing, implementing, and providing leadership over large-scale major census/survey activities.
• Planning and evaluating: Knowledge of administering the human, logistical, and budget resources required in a large-scale data collection environment involving numerous census/survey operations, leading a large fluctuating workforce with ever changing priorities and deadlines.
• Leadership: Skill in communicating with diverse groups of employees, managers, and union officials while providing strong leadership promoting cooperation among all staff members.
• Technology Awareness: Skill in improving survey processing systems in terms of operations, procedural efficiencies, data collection and processing requirements, program objectives, innovation, and problem solving.

• Benefits
  

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. .

  
  
  

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.

  
  
  

  A complete application consists of the following:

  Resume showing relevant experience, optional cover letter, and the online questionnaire.Your resume must indicate country of citizenship and if you are registered for Selective Service if you are a male born after 12/31/59. Your resume should also list your educational and work experience including the dates (mm/dd/yy) of each employment along with the number of hours worked per week, annual salary, and specify the job duties related to the advertised position. For work in the Federal service, include the grade level of the position(s). Your resume will be used to validate your responses to the occupational questionnaire.

  
  
  

  Performance Appraisals and Incentive Awards – Submit your most recent performance appraisal with supervisor’s signature showing the official final rating of record and copy/listing of incentive awards received. In cases where the performance appraisal is incomplete or unavailable, applicants may provide explanation of the reason.

  SF-50, “Notification of Personnel Action,” if applicable, supporting current or former federal employee’s eligibility. This is not required for current NPC employees.

  
  
  

  Career Transition Assistance Plan (CTAP) documentation, if applicable. See the “Other Information” section.

  
  

  Documentation supporting eligibility for non-competitive appointment. (Schedule A disability, 30 percent disabled veteran, certain military spouses, etc.)

  
  
  

  You are not required to submit official documents at this time; copies are sufficient.

  If you are relying on your education to meet qualification requirements:

  
  
  

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from .

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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