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Performs and provides administrative support services such as scheduling appointments, tests, admissions and procedures as needed. Preparing correspondence and manuscripts, scheduling meetings, maintaining records & files, and conducting special projects as assigned by Physician and Leader.
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Job Specific Duties
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- Answers and screens calls for Physician(s) and Leader regarding patients, medical results, pharmacy prescriptions, and refills in a professional manner. Takes messages as needed.
- Assists Physician(s) and Leader in filling out credentialing applications, medical license requirements, and current memberships.
- Maintains a log of Physicians’ Continuing Medical Education credits, all associated expenses, and teaching hours.
- Checks documentation being submitted for Physician’s attention to ascertain all relevant data, files, signatures, etc. are included.
- Coordinates and schedules surgeries, procedures, and diagnostic testing for patients. Obtains authorizations and follow-up on pending requests in order to meet patient needs.
- Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.
- Prepares medical reports and/or documents for Leader’s or Physician’s approval.
- Makes appointments and maintains calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.
- Acts as liaison between employees, agencies, and other physician practices.
- Orders medical and office supplies. Responsible for equipment and repairs.
- Processes all travel applications and makes travel arrangements including hotel reservations.
- Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.
- Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.
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