Accountant, Grants

Internal Number: 145055748

Venice Family Clinic is a leader in providing comprehensive, high-quality health care to people in need regardless of their income, insurance or immigration status. The organization has more than 500 staff who serve 45,000 people with compassion, dignity and respect across an area that spans from the Santa Monica Mountains through the South Bay. We have a network of clinics, Early Head Start centers and mobile clinics plus an expansive street medicine program to reach people experiencing homelessness. Read more about us at venicefamilyclinic.org

Utilize your expertise while growing your career as a Grants Accountant at our Venice Family Clinic. In this key role, you will receive guidance and direction from our Senior Director of Accounting and will oversee the Organization’s accounting for its robust portfolio of contracts and grants. After completing training/probation, this position offers a fixed hybrid schedule (requires 2 days of work on-site per week). 

Primary responsibilities will include but are not limited to:

• Responsible for the fiscal and administrative functions of contracts and grants including, but not limited to HIV-HRSA (Ryan White), California Family Health Council, Medi-Cal Outreach/Enrollment, HRSA 330 Clusters, EHS, and State Child Development.
• Reconcile the program/grant general ledgers and prepare necessary corrections to ensure proper month-end close and compliance with all GAAP, Federal OMB, grant/contract standards, and guidelines.
• Maintain compliance with grant and contract agreements while working to improve upon controls, systems, processes, and protocols.
• Prepare and submit contract/grant billings and Payment Management System drawdown schedules as per agreements.
• Prepare and submit other fiscal reports including FFR reports for Federal grants, Payment Management System Quarterly reports, Cost Reports, and Financial Status Reports.
• Responsible for Time and Effort reporting. Review and prepare necessary journal entries for salary distribution adjustments.
• Works independently and with the Grants Team, Program Directors, and Coordinators on budget planning, grant proposals, analysis, modifications, and contract/grant matching requirements.
• Coordinate and support audits/reviews and site visits by sponsoring agencies and independent auditors, including preparation of SEFA, preparation of contract and grant-related schedules, and A-133 audit requests. 
• Perform as an integral part of the Grants Protocol Team to improve processes, protocols, and systems used to manage the Organization’s grants’ accounting functions and requirements. 
• Conduct fiscal audit/reviews on grant subcontractors to ensure compliance.
• Develop and present training for Policy Council or equivalent on fiscal grant reporting and compliance. 
• Participate in meetings, reporting and projects as needed. 

Diversity, Equity, and Inclusion are core values of the Venice Family Clinic. We believe the professional and clinical environments are enhanced when diverse groups of people with diverse ideas come together.

Salary Range: $68,800.00 – $141,000.00 Annually

Senate Bill 525 was signed into law by Governor Newsom in October 2023. Starting June 1, 2024, SB525 sets a new $23 minimum wage for nonexempt healthcare workers and raises the exempt employee salary threshold to $1,380/week (equivalent to $5,980/month or $71,760/year).

1. As defined under SB525, healthcare workers are defined as employees who are involved in the provision of “health care services,” which means “patient care-related services including nursing; caregiving; services provided by medical residents, interns, or fellows; technical and ancillary services; janitorial work; housekeeping; grounds keeping; guard duties; business office clerical work; food services; laundry; medical coding and billing; call center and warehouse work; scheduling; and giftshop work; but only where such services support patient care”.

2. Employees (career, contract, student, per diem) in the UCLA Health medical facilities (e.g. Ronald Reagan Medical Center, Santa Monica UCLA Hospital, Resnick Neuropsychiatric Hospital, etc.) meet these criteria.

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