Executive Assistant

You are able handle confidential matters with discretion, exercise good judgment in a variety of situations, possess strong written and verbal communication, administrative and organizational skills, and have proven success maintaining a realistic balance among multiple, shifting priorities. You are able to work independently with excellent results while liaising with high profile, internal and external C-suite executives and the ability to thrive in a dynamic, demanding environment, while maintaining a positive, customer focused attitude. With proven performance, the successful incumbent will have the opportunity to work on projects, supporting the department.

YOUR DAY-DAY:

• Maintain frequently changing calendars and coordinate all aspects of confidential executive level appointments, meetings, receptions, town halls, video conferences and live meetings.
• Substantial telephone and communications coverage, screen calls with diplomacy, determine need for immediate attention or relay messages.
• Arrange video-based meetings, tele-conferences and other technology needs in advance of the meeting and anticipating the needs of each meeting.
• Coordinate global/domestic travel itineraries and manage timely processing of expenses, processing invoices, organizing, and mailing filing system.
• Manage multiple competing priorities daily and execute within guidelines set, take initiative to assist as issues arise and find/proposed solutions to problems as they arise.
• Composing and preparing correspondence (presentations, memos, emails) on request.
• Research, extract and compile data for the team on routine and special projects.
• Respond to routine requests for information from external and internal sources.
• Coordinate team calendar, meeting locations, meals and dinners for department off-sites and meetings.
• Provide support for on-boarding/off-boarding department employees.

YOU HAVE:

• Bachelor’s degree or equivalent experience.
• Minimum 5 years of experience in an Executive Assistant or equivalent role, supporting C-level staff.
• Experience with Word, Excel, PowerPoint.
• Fluent in Spanish (read and write).
• Resourceful, proactive, assertive, detail-oriented and energetic, poised and able to manage work under stress with minimal supervision.
• High level of integrity and the ability to maintain confidentiality at all times.
• Strong written and oral communication skills, well-spoken and articulate.
• Track record of meeting high standards of excellence and achievement – Has demonstrated skill in problem-solving.
• Excellent client service and interpersonal skills – Comfortable interacting with staff at all levels and representing the department clearly and diplomatically, when needed.
• Excellent time-management, organizational and follow up skills.
• Experience multi-tasking with the ability to handle changing priorities in a fast-paced environment.

OUR BENEFITS:

TelevisaUnivision believes that a happy, well-balanced employee is what makes our culture thrive. We offer a wide selection of perks and benefits including PTO; tuition reimbursement; wellness and employee support programs; 401K; and life and other insurance plans. This is all in addition to our comprehensive and competitive health benefits package featuring medical, dental and vision coverage options.

Univision is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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