Administrative Analyst – Confidential

JOB PURPOSE:
This position will require a highly organized, detail-oriented individual to support the department while assisting with the daily activities of Land acquisitions, permits, approvals and development. Reviewing contracts for compliance and using paralegal skills to research and ensure documents are prepared in accordance with state, local and company mandates will be essential to performing in this role.
 
Duties and Responsibilities
Works independently and within a team on special projects. Prepares financial, statistical, narrative and / or other reports as requested by Division President & VP of Land & Acquisitions
Reviews contracts and monitors documents to ensure criteria is in accordance with company contract standards and compliance
May coordinate and prepare documents such as contract, and memoranda for review, approval, and use by Division management.
Will be required to coordinate with Corporate Legal Department for approvals and division compliance reviews
Prepare and maintain document file.
Files correspondence and contract, permits, other pertinent documents in office filing system.
Ensures proper indexing and filing of division contract and/or other legal documents for the Division to include coordination with the Corporate legal team.
Reconciles department invoices for approval and processing
Responsible for all department mail, ordering department supplies, coordinating with other departments on division requests, expense reports, etc.
Provides administrative support to the Division Executive Management Team as directed
Supports Land Development Manager in various tasks related to Land Development
Other duties as apparent or assigned

QUALIFICATIONS:

Knowledge and Skills

Contract, paralegal or legal Assistant knowledge and experience is required
Working knowledge and experience in Home Building or Real Estate is preferred
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple tasks
Must have high level of interpersonal skills to handle sensitive and confidential situations.
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software (MSWord, Excel, PowerPoint)
Detail oriented and organized
Problem solving and research skills
Time Management skills a must
Paralegal Certification (may consider proven legal assistant experience in directly related industry
Working knowledge of general office equipment
Ability to read, analyze and interpret municipal zoning codes
Ability to solve practical problems
Strong oral and written skills
Strong team player; works with diverse groups of people
Commitment to company values
Commitment to customer service
Office level computer skills required – including MS Word, Excel, Outlook, etc.
 
Education and Work Experience

 
~ Exposure or direct experience to residential homebuilding or land development environment preferred
~ Paralegal certificate or proven successful legal assistant experience in our industry is required
~ Associates or Bachelor’s Degree in business, engineering or construction management – or prior experience in home building and/or land development
~1-3 years prior administrative office experience preferred 

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