Staff Accountant

The Staff Accountant is responsible for accounting administrative duties and supports the hotel Director of Finance. This position supports the smooth and efficient running of the Accounting Department.

• Manage daily administrative tasks

• Possess a working knowledge of all areas of accounting to ensure adequate coverage when needed.

• Assist with daily, weekly, and monthly entries, ensuring that income is properly recorded, and that an accurate and timely Daily Revenue Report is generated and distributed.

• Safeguard cash assets through monthly bank reconciliations, cash counts of all issued banks, and report any discrepancies to the Director of Finance.

• Perform all daily, monthly, and other periodic accounting and financial reporting accurately and on time.

• Assist in preparing financial statements, accrual and journal entries, and maintaining balance sheet reconciliations

• Assist Management with completing the year-end audit process. Participate in and respond to auditor requests to ensure total hotel compliance.

• Support Month-End and Year-End processes, adhering to all applicable deadlines.

• Oversee the efforts, quality, and timelines of accounts payable and accounts receivable processes.

• Attend relevant meetings.

• Act as a point of contact between internal departments and Finance, including clients

• Perform other duties and projects as assigned by the Director of Finance.

Task

AP

• Code, scan, email invoices
• Follow up/get statements from vendors for any missing invoices
• Submit Guest Paid Out check request/ Petty Cash of previous month
• Follow up with Sales for any commission check requests that haven’t been submitted
• Email/Remind LC to clear their mark view queue
• Reconcile guest payable accounts
• Ensure Iron Mountain boxes are organized and stored appropriately, log boxes in Portal and schedule pickup for offsite storage
• P card- review, ensure receipts are uploaded. Email P card holders who are missing receipts.

General Cashier

• Reconcile cash and complete deposits
• Follow up with managers for any missing bank audit. Email back up to SSC/Genpact at month end
• Work with managers on any cash variances/violations
• Assist with Employee bank audits/changes
• Ensure all bank contracts are current and email updates to HR
• Ensure GC area is organized and supplied with Infracts boxes, cash envelopes, end of day paper

AR

• AR call with AR Agent to review any overdue invoices
• Billing call with billing analyst and Sales team for all upcoming/finalized groups
• Review open folios and follow up with Shared Service/FOM if any large balance hasn’t been settled
• Review tax exempt postings and save applicable forms/folios
• Diplo billing, as needed
• Post miscellaneous charges to group PM’s. i.e. AV, security, internet, $2 tax on applicable room rental
• Bill back 157 and Estell Retails/Garage for utilities, monthly dues, security invoices
• Close LDPR monthly barter, ensure discount is applied and email.
• Close Residents House account and email receipts

Daily

• Monitor/answer Shared Accounting inbox for chargebacks/AP- AR inquiries/requests
• Negative Postings, review & correct as needed. Submit for approval via SharePoint.
• Review daily cash tracker
• Assist hotel teams with any inquiries or assistance within responsibility scope

At the end of the month some tasks need to be completed.

Accrue Un-invoiced Report – Daily Foods Cost with Director of Purchasing

Month End expense review with DOF and/or ADOF

Email Genpact for expense/mark view accrual

Review Mark view/P Card accrual

Settle Canceled/No show reservations with open balance in Opera

Review open folios and follow up with FO and Sales as needed

Accrue all invoices received after the last day scanning

Review Deposit Ledger and email FOM for cancelled reservations with pending deposits

Review expense lines, monthly big-ticket items i.e. Night Cleaners

Review outside Labor for Security, Spa, HR

Pay Range Salary: $80,000-90,000

Qualifications

• CPA preferred, bachelor’s degree in accounting or finance.
  • Performs well under pressure.
  • Good communicator, both written and Verbal
  
  

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