Hr & Payroll Coordinator

Job Description

POSITION SUMMARY

Provide human resources support to Chief Human Resources Officer and the Human Resources

Department. Position involves use of discretion and independent judgment. Duties include, but are not

limited to, processing bi-weekly payroll, maintenance of files & records, preparation and distribution of

reports and projects as requested.

OUR CULTURE

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of

strengthening communities with purpose and intentionality every day. We are welcoming: we are open

to all. We are a place where you can belong and become. We are genuine: we value you and embrace

your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the

world. We are nurturing: we support you in your journey to develop your full potential. We are

determined: above all else, we are on a relentless quest to make our community stronger beginning with

you.

Qualifications

1. Bachelor’s degree in Business, Human Resources or equivalent experience preferred.

2. Proficient in standard business software such as Excel, Word, Paycom, DAXKO.

3. Knowledgeable about office processes and procedures.

4. Ability to work with integrity, discretion and a professional approach.

5. Ability to relate effectively to diverse groups of people.

Essential Functions

1. Uses discretion and independent judgment in handling confidential and sensitive information.

2. Responsible for processing bi-weekly payroll; including running payroll preparation reports, resolving

payroll errors, stuffing and distribution of payroll checks and ensuring timely and accurate processing

of payroll.

3. Provide assistance for employees and supervisors with questions and workplace problems.

4. Responsible for submission of DHS background checks to CCR&R on a monthly basis, ensuring

childcare employees are fingerprinted and compliant.

5. Responsible for maintaining individual HR files, creating files for new employees, creating medical files

for employees as needed and removing terminated employee files to inactive file storage. Ensures

files are packaged, marked accordingly and stored according to the document retention policy on a

year-end, annual basis.

6. Manages the HR inbox messages, prints documents and distributes to appropriate HR staff members.

7. Assist the Human Resources Department in running background checks, entering rate/job changes

and other employment entries into the HRIS system as needed.

8. Processes employment verifications as needed.

9. Track compliance with document acknowledgements and annual certifications, send consistent

reminders and work with supervisors until completion.

10. Responsible for maintaining and updating the Supervisors Guide to Success binder as needed.

11. Ensure FT auto insurance is uploaded into Paycom and up to date.

12. Run reports and complete projects as needed for the Human Resources Department.

13. General office duties including data input, report preparation, filing, copying, supply ordering and

telephone answering.

14. All other duties as assigned within the scope of the position.

Cause-Driven Leadership Competencies

YMCA COMPETENCIES (LEADER):
Mission Advancement: Models and teaches the Y’s values. Ensures a high level of service with a
commitment to changing lives. Provides volunteers with orientation, training, development, and
recognition. Cultivates relationships to support fund-raising.

Collaboration: Champions inclusion activities, strategies, and initiatives. Builds relationships to create
small communities. Empathetically listens and communicates for understanding when negotiating and
dealing with conflict. Effectively tailors communications to the appropriate audience. Provides staff with
feedback, coaching, guidance and support.

Operational Effectiveness: Provides others with frameworks for making decisions. Conducts prototypes to
support the launching of programs and activities. Develops plans and manages best practices through
engagement of team. Effectively creates and manages budgets. Holds staff accountable for high-quality
results using a formal process to measure progress.

Personal Growth: Shares new insights. Facilitates change; models adaptability and an awareness of the
impact of change. Utilizes non-threatening methods to address sensitive issues and inappropriate behavior
or performance. Has the functional and technical knowledge and skills required to perform well; uses best
practices and demonstrates up-to-date knowledge and skills in technology.

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