Accounts Payable Coordinator

Job Requisition: REQ3298

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Employment Type: Full-Time

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Shift: Days

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Hours Per Week: 40 hours

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Hiring Range: $21.24-$28.42

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The actual compensation for this position will be determined based on experience and other factors permitted by law.

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Responsibilities:

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• Accurately processes purchase order invoices through the materials management interface, and nonpurchase order invoices, including verification of appropriate approvals and adequate supporting documentation.

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• Completes all required daily and monthly closing procedures by the next business day and 4th

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calendar day following month-end, respectively; accurately identifies invoices requiring a manual accrual.

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• Maintains an accurate computerized database, including vendor files, recurring invoices, and validating general ledger account distribution and dollar value of invoices entered. Maintains organized open and paid vendor files.

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• Processes payments timely, accurately, obtains 2 signatures when required, verifies to avoid duplicate

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payments.

Uses purchase discounts if available; ensures prompt vendor payments while maximizing the hospitals cash position.

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• Prepares routine and requested accounts payable reports and reviews for accuracy. Documents

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processes and procedures as required to support Accounts Payable and Purchasing functions within the

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System.

Continuously reviews processes and provides suggestions on improving current and new processes.

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• Manages completion of any new projects related to the accounts payable process.

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• Reviews own work and that of accounts payable staff.

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• Processes Federal Form 1099s in accordance with IRS regulations in an accurate and timely manner. Completes vendor credit applications, quarterly sales tax returns and tax-exempt forms as required.

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• Responds to and resolves requests and inquiries from associates and vendors.

Resolves escalated issues.

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• Mentors, coaches, and trains new and current staff.

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• This associate is the point person for accounts payable, reporting to the Director of Accounting.

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Skills & Attributes:

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· Ability to organize and establish day-to-day priorities while using critical thinking skills in all aspects of the job.

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· Must be able to multitask while remaining professional, focused, composed and positive.

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· Excellent customer service skills

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· Displays integrity, friendliness, and compassion.

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· Must be able to establish an appropriate and effective rapport with others.

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· Demonstrates flexibility

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· Takes initiative

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· Able to work in a fast-paced environment

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· Embraces new opportunities to grow both personally and professionally.

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· Effective critical thinking and problem-solving skills.

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· Proficient with various Microsoft Office products (Word and Excel).

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· Strong organizational skills.

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· Effective interpersonal skills.

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· Ability to take and follow direction in a positive and appropriate manner.

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· Ability to work as part of a team and independently. Must be able to demonstrate effective and

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appropriate written and oral communication skills.

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· Must be able to speak, read, write and follow instructions in English.

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Education: High school diploma or GED required.

Minimum of one (1) year of accounts payable experience required.

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