Administrative Assistant IV

We are seeking a highly organized and proactive Administrative Assistant for our client, a renowned technology company known for innovation, high-end consumer electronics, and cutting-edge software. This position will be hybrid in Sunnyvale, CA. The company’s culture is built on a commitment to excellence and a passion for delivering high-quality user experiences. This role offers the opportunity to support a dynamic team and engage with multiple facets of the business, contributing to the smooth operation of key processes.

Key Responsibilities:

• Manage large-scale asset and inventory management, procurement, planning, shipping, and distribution.
• Provide event planning and support, including equipment setup, logistics, customer interactions, and problem resolution.
• Ensure customer success by designing and owning the customer journey, allocating necessary tools and resources, and providing daily support to team members.
• Communicate effectively with key partners, including Facilities, global shipping and receiving teams, external event vendors, and executive administration teams globally.
• Maintain and coordinate calendars and scheduling.

Desired Skills:

• Excellent written and verbal communication skills.
• Strong problem-solving abilities with an ability to think critically.
• Planning and organizational skills, with a deep understanding of project management.
• Positive attitude with an emphasis on collaboration and kindness.
• Ability to work with a sense of urgency while maintaining high standards.
• Inquisitive, eager to learn, and adaptable in a fast-paced environment.
• Highly organized and capable of prioritizing tasks and managing multiple projects at once.
• Self-starter with the ability to work independently.

The ideal candidate will have some experience in event planning, catering, or the service industry, as this role is centered around crafting and executing seamless user experiences. It requires a strong ability to plan, think critically, and problem-solve. Working in a fast-paced environment, the individual will be expected to act independently with precision and attention to detail, where there is little margin for error.

The pay for this W-2 position ranges from $38-$40.16 per hour. This position may be eligible for PTO, health and dental insurance, and/or 401(k) benefits upon meeting certain length of service and hours requirements.

Mathys+Potestio values applicants of all backgrounds and experiences. We do not discriminate based on race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability or handicap, sex or gender, gender identity and/or expression, sexual orientation, military or veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

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