Administrative Assistant Sr

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

This is a position within the Department of Surgery which plays a critical role in providing high quality administrative support to Faculty, Residents, and staff in the Oral Maxillofacial Surgery Section. The Administrative Assistant performs advanced, diversified, and confidential secretarial and administrative duties according to the organization’s policies and practices. Prepares and submits travel, hosting and tuition support requests. Completes projects, office work, and other duties as assigned.

Under FLSA, incumbents in this position are nonexempt.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Why Join Michigan Medicine?

Being part of something greater, of serving a larger mission of discovery and care – that’s the heart of what drives people to work at Michigan Medicine. In some way, great or small, every person here helps to advance this world-class institution. It’s adding a purpose to your profession. Work at Michigan Medicine and become a victor for the greater good.

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world’s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• Exercises considerable discretion and good judgement to support Faculty, Residents, Students, Staff, and Interns/Externs
• Prepare and manage schedules, calendars, and rotations
  • Licensure maintenance
  • Scrubs and lab coat ordering and maintenance
  • Process reimbursements
  
  
• Prepares and submits travel, hosting, and tuition support requests.
• Order and maintain office supplies to support the administration of the section.
• Manage invoices for dental laboratory services.
• Provide exceptional customer service.
• Cultivate an atmosphere of respect, courtesy and teamwork in speech, manner, and tone.
• Other duties as assigned.

Required Qualifications*

• Minimum of 4 years relevant business office experience in an administrative capacity is required.
• Must be detail oriented and organized with demonstrated ability to prioritize and multi-task.
• Strong administrative assistant skills and be proficient in advanced Microsoft Word, Excel and Power Point.
• Must have the ability to compose and produce professional correspondence.
• Candidate must be able to schedule appointments using standard e-mail software.
• Must demonstrate excellent verbal and written communication skills.
• Must be able to exercise considerable discretion and independent judgment.
• Capable of analyzing complex information requests and determining complex trends.
• Demonstrated customer-focused interpersonal skills.
• Ability to perform within a team setting with a strong willingness to support co-workers and staff.
• Demonstrated positive work ethic and strong sense of teamwork/problem solving with co-workers.

Desired Qualifications*

• Considerable experience in performing responsible administrative assistant duties or an equivalent combination of education and experience.
• Broad comprehensive experience, skill and knowledge of organization’s policies and practices.
• Strong working knowledge and experience with MS Office 365 applications.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the .

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

Source ⇲