Administrative Support Specialist

Administrative Support Specialist

Please see Special Instructions for more details.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Position Information

General Information
Vacancy Open to
All Candidates

Employment Type
Permanent – Part-time

If time-limited, note appointment end date

Hours per week
28

Months per year
12

Position Number
000785

NC Salary Grade Equivalency
GN06

Classification Title
Admin Support Specialist – Journey

Working Title
Administrative Support Specialist

Salary Range
$24,926 – $29,848

Anticipate Hiring Range
$24,926 – $29,848

FLSA Status
Non Exempt

Division
Academic Affairs

Department
Undergraduate Education (Adm)

Work Unit
University Career Center

Work Schedule
Typical University hours are Monday – Friday; 8:00 am – 5:00 pm this position will have Flexible hours but prefer 7 hours/day 4 days/week.

Primary Purpose of Position
The purpose of this position is to provide oversight of all departmental purchases and travel for the University Career Center. Serves as the department expert and is expected to have extensive knowledge to execute all department purchases via 49erMart, P-card and Chartwells. Reconciles p-card expenses and provides guidance/training for Associate and Assistant Directors as regards the proper procedures by which to reconcile their transactions. Additionally, this position will be responsible for vendor set-up and staff reimbursements; providing back-up for the daily eCommerce Credit Card deposits; maintaining and ordering office supplies; assisting with all career fairs; filing. Provides training for student employees on how to respond to questions that come into the Career Center’s in-box using standard templates and will be the contact for students when they need assistance in formulating a response when the standard answers do not apply.

Minimum Education/Experience

Required Minimum Qualifications:

Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.

University Preferred Qualifications:
Graduation from high school and demonstrated knowledge, skills, and abilities gained through three years of specialized office experience or an equivalent combination of education and experience.

Essential Job Duties

• Makes travel arrangements and completes travel authorization/reimbursement forms following proper university policy and procedures.
• Provides support to all career center teams with space reservations, catering, and purchasing requests through university systems (49erMart PO’s, P-card and DPR forms).
• Assist in the maintenance of office processes including filing
• Provide back up coverage for customer service desk as needed.

Other Work Responsibilities

• Other miscellaneous duties as assigned

Departmental Preferred Experience, Skills, Training/Education

• 4 – 5 years of office experience in a fast-paced, customer service environment.
• Working knowledge of Banner, 49erMart, p-card reconciliation, and travel preferred.
• Experience working in a highly detailed, customer service-focused environment at a college/university.
• Ability to independently manage or take full responsibility for a project or process with minimal oversight.
• At least intermediate proficiency in Microsoft EXCEL and WORD.
• Good interpersonal skills, highly organized and meticulous.

Necessary Licenses or Certifications

Work Location
University Career Center – 150 Atkins

Posting date
01/21/2025

Closing date
02/02/2025

Proposed Hire Date
03/01/2025

Contact Information

Special Notes to Applicants

UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits
The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous supervisors.

• The Search Committee will not contact references without first verifying permission with the finalist.

Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.

• Do not write ‘see resume’ on your application when completing the job duties section.

Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. (see the job duties section of previous employment).

Please submit a resume and cover letter with your application if requested.

• These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   
   
2. Where did you learn about this posting?
   

   (Open Ended Question)

3. *
   What level of proficiency do you have with Excel?
   • Beginner
   • Intermediate
   • Advanced
   
   
4. *
   Please explain your experience and proficiency with Microsoft Word. (Beginner, Intermediate, Advanced).
   

   (Open Ended Question)

   
   
5. *
   Do you have experience with working with a purchasing software package or with travel expense reconciliation?
   

   (Open Ended Question)

6. *
   Have you ever independently managed or taken full responsibility for a project or process with minimal oversight? Please elaborate
   

   (Open Ended Question)

   
   

Applicant Documents

Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents

Source ⇲