Chief Executive Assistant

Poolemerica Enterprises, a parent company with diverse businesses in Real Estate, Development, Staffing, Consulting, and Automobiles across various states, is searching for a highly organized and proactive Chief Executive Assistant to support the CEO. With operations primarily in Mississippi and South Florida, this role encompasses a variety of personal and professional responsibilities, including travel coordination, scheduling, and task management. If you possess experience in social media, advertising, graphic design, technology, or AI, we encourage you to apply!

Key Responsibilities:

• Scheduling & Calendar Management: Manage the CEO’s calendar, prioritizing meetings and coordinating logistics for both virtual and in-person events.

Travel Coordination:

• Plan and book domestic and international travel, including flights, accommodations, and transportation.
• Join the CEO on business and personal trips, including destinations like BVI, Europe, Florida, and Central America.

Errands & Personal Assistance:

• Run errands such as grocery shopping, dry cleaning, and personal shopping, while assisting with event planning.
• Provide personal transportation support, which may include driving the CEO and occasionally assisting with children.
• Meeting Support & Note-Taking: Attend meetings, take notes, and manage follow-up tasks. Prepare meeting materials as required.
• Administrative Tasks: Manage personal correspondence, prepare reports, and handle confidential documents.

Daily Organization & Household Support:

• Maintain the CEO’s office and personal spaces through light cleaning and organized scheduling.
• Food & Beverage: Order meals and beverages, managing catering for meetings and personal consumption.

Skills & Experience:

• Excellent organizational, time management, and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Calendar, and scheduling tools.
• Capability to handle sensitive and confidential information discreetly.

Personal Attributes:

• Professional, reliable, and punctual.
• Proactive, resourceful, and able to work independently.
• A positive attitude that thrives under pressure.

Travel & Driving:

• Willingness to travel domestically and internationally on short notice.
• Possession of a valid driver’s license with a clean driving record and comfort in driving for the CEO.
• Other Preferences:
• Experience in supporting executives across multiple entities.
• Familiarity with travel booking tools.
• Basic household management skills, including running errands and light cleaning.

This role is dynamic and fast-paced, ideal for someone adaptable, driven, and resourceful. If you thrive in a high-energy environment and are ready to support a busy CEO with diverse responsibilities, we would love to hear from you!

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