Conference Services Specialist

PeopleShare is seeking a detail-oriented and customer-focused Conference Services Specialist to join our team. This role is essential in providing exceptional client service and ensuring the seamless operation of meeting rooms, conferences, and events.

Pay Rate: $20 per hour
Schedule: Monday – Friday, 9:00 AM – 5:30 PM

Responsibilities:

• Deliver professional and excellent client service at all times.
• Coordinate meeting rooms, conference setups, and events.
• Set up and break down conference rooms (tables, chairs, podiums, divider walls, catered food, beverages, and supplies).
• Manage food preparation, serving, and cleaning for meetings and events.
• Maintain hygienic standards for food and beverage handling.
• Clean kitchen equipment, including coffee machines, refrigerators, microwaves, and ice machines.
• Stock and track inventory for supplies, food, and beverages.
• Perform routine sweeps of conference rooms to ensure proper setup and cleanliness.
• Assist with general office and building maintenance, including trash removal, dusting, vacuuming, and light cleaning.
• Operate and maintain high-volume copying and duplicating equipment.
• Handle sensitive documents and provide high-quality work in time-sensitive situations.
• Maintain shipping, receiving, and mail-handling processes.
• Utilize technical equipment and software for document management, formatting, and file conversion.
• Respond to and coordinate service calls, ensuring copier and office equipment functionality.
• Greet clients and manage the conference/hospitality calendar.

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Requirements: 
Qualifications:

• High school diploma or GED required.
• 1-2 years of related work experience; experience in the legal industry is highly desired.
• Strong customer service and communication skills.
• Ability to work independently and flexibly to meet project deadlines.
• Knowledge of shipping, receiving, and office equipment repair is preferred.
• Comfortable with walking throughout the building and being on your feet during the workday.
• Previous experience in hospitality, food service, or customer service roles is a plus.

Job Type:  Temporary Post Date:  01/08/2025

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