Defiant, Inc.: Finance Coordinator

Headquarters: Seattle, WA

URL: https://www.defiant.com/

• Payroll Processing: Administer and process semi-monthly payroll for employees across multiple states using BambooHR, ensuring compliance with applicable regulations.
• Compliance and Tax Registration: Stay updated on federal, state, and local payroll regulations, register and set up state tax withholding and unemployment accounts as needed, update in payroll system, review payroll tax reports W-2s, and other required documentation prepared by BambooHR to ensure accuracy. Research and resolve issues.
• Data Management: Maintain accurate employee payroll records, including benefits deductions, direct deposit information, tax elections, as well as PTO calculations and accruals.
• Employee Support: Respond to employee inquiries related to payroll, tax withholdings, and benefits deductions, troubleshoot and resolve payroll discrepancies proactively.
• System Management: Operate and manage the payroll system BambooHR to process payroll and generate reports.

• Maintain company’s tax database.
• Prepare and assist with schedules, returns, payments, reports.
• Adhere to deadlines for city and state tax filings.

• Bookkeeping of financial transactions in QBO.
• Assisting the Director of Finance (DOF) in month close activities.
• Pay vendor/subcontractors invoices and track bank account balances.
• Verify the accuracy of business accounts.
• Manage employee expense claims in Expensify. 
• Prepare 1099s for Contractors.
• Help the DOF/Accountants with administrative duties and prepare taxes and reports.

• Bachelor’s degree in finance, accounting, or business administration.
• Minimum of four years of experience in a finance role.
• Strong knowledge of payroll practices, labor laws, and tax regulations.
• Experience with registering state withholding and unemployment accounts is highly desirable.
• Multi-state payroll tax experience is a big plus.
• Keen data entry attention to detail for financial records and recognizing errors.
• Strong mathematics skills for accurate recordkeeping.
• High quality administrative skills for filing financial records and Payroll.
• Computer literacy, especially familiarity with spreadsheets, databases and accounting software such as Excel, Google Sheets, and QuickBooks Online.
• Multi-tasking and organizational skills to manage different financial duties, including the ability to prioritize tasks in order to meet deadlines.
• Ability to effectively work both independently or in a team setting.
• Excellent communication skills, including the ability to explain complex financial matters in accessible terms.

• Full time telecommuting and flexible working hours, with a company that has been 100% remote for more than a decade.
• 100% employee premium and 50% of dependent premium paid by company for premier level medical, dental, and vision insurance.
• 21 days PTO per year to start.
• Approximately 12 paid company holidays including the week from December 25 to January 1.
• New Parent leave policy for up to 16 weeks of paid leave at full base salary, eligible after 1 year of employment.
• 401(k) with a 4% Safe Harbor company match that is 100% vested immediately.
• Latest in laptop and workstation technology.
• Paid training and study time for work-related training and certifications.
• College tuition and Student Loan reimbursement.
• Wellness reimbursement program for health and fitness purchases.
• Mobile phone and internet reimbursement up to $100 per month.
• One time Beverage Machine Benefit up to $200
• Monthly non-alcoholic beverage reimbursement for coffee, tea, water, etc.
• Travel benefits including reimbursement for Clear membership; TSA PreCheck or Global Entry fees; passport application/renewal fees.
• Reimbursement for pet boarding/sitting expenses incurred while on approved company travel.

To apply: https://weworkremotely.com/remote-jobs/defiant-inc-finance-coordinator

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