Executive Administrative Assistant

We are seeking an Executive Administrative Assistant to support our regional Chief Procurement Officer of the Americas. This prominent role requires close collaboration with senior executive teams across various business units and Supply Chain Management (SCM) organizations.

As an Executive Administrative Assistant, you will support an executive in accomplishing targets and play a pivotal role in ensuring the seamless operation of the executive office. You will be instrumental in coordinating meetings, ensuring all logistics are handled smoothly and participants are well-prepared. Your role will also involve handling approvals and signatures with precision and promptness, contributing to the overall productivity of the office environment.

This position will be a hybrid work model from our Alpharetta, Georgia office, sharing time on-site in the office and remotely as necessary.

Job Responsibilities:

EXECUTIVE PARTNER

• Act as liaison with senior executives, partners, and team members in a professional and effective manner
• Represent the company and the executives in a positive light through great follow-through skills and sound judgment.
• Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the global IT operations of the company
• Prepares presentations, reports, statistical charts and briefings

SCHEDULE ADMINISTRATION

• Organize complex calendars and schedules, resolving any scheduling issues
• Monitor and manage meeting requests and/or initiate meetings and reviews, reserve conference rooms and equipment, and coordinate catering service
• Drive the regular cadence of leadership team meetings, and quarterly business reviews, with input into agenda scheduling

TRAVEL MANAGEMENT

• Initiate and formulate travel arrangements according to calendar, anticipate, and prepare detailed itineraries
• Manage and submit expense reports; Requires regular use of Concur, ordering and payment system

OFFICE MANAGEMENT

• Act as POC for office management, including coordinating office communications and emergency protocols
• Provide functional advice and guidance to colleagues and customers
• Supports administration of onboarding and offboarding for employees and partners

ENGAGEMENT COORDINATION

• Coordinate logistics for customer events, employee engagement events, and internal conferences, working with various international executives and teams to set agendas and ensure smooth execution.
• Act as an information resource on organization policies and procedures

Required Qualifications

• 5-10+ years of experience in an Executive Assistant or related administrative role.
• Expertise in calendar management, expense management, travel, and event coordination.
• Advanced knowledge in PowerPoint, Excel, Word, SharePoint, and PC software skills are essential, as is proficiency with tools such as MS Teams.
• Open to travel up to 15% of the time (domestic and international) as necessary for meetings and events.

Preferred Qualifications

• BS/BA degree (or equivalent).
• The ability to exercise independent judgment, discretion, and initiative.
• Demonstrated experience successfully working across borders/organizational lines supporting matrixed leaders
• Ability to perform with minimal direction.
• Collaboration with other assistants in the IT and business organizations, sharing workloads and tasks when necessary.
• Proactively anticipating the needs of senior executives, demonstrating attention to detail, and managing multiple priorities.
• German language skills.

You’ll benefit from:

Siemens offers a variety of health and wellness benefits to employees. Details regarding our benefits can be found here: https://www.benefitsquickstart.com/siemens/index.html.

The pay range for this position is $65,660 – $112,560. The actual wage offered will be commensurate with the candidate’s experience, knowledge, skills, and qualifications as they align with business objectives.

#TransformtheEveryday

About Siemens:

We are a global technology company focused on industry, infrastructure, transport, and healthcare. From more resource-efficient factories, resilient supply chains, and smarter buildings and grids, to sustainable transportation as well as advanced healthcare, we create technology with purpose, adding real value for customers.

Our Commitment to Diversity, Equity, and Inclusion:

We value your unique identity and perspective. We are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

Protecting the environment, conserving our natural resources, fostering the health and performance of our people as well as safeguarding their working conditions are core to our social and business commitment at Siemens. They are an integral part of our Business Conduct Guidelines and our corporate strategy.

#LI-JS

#LI- Hybridi

Equal Employment Opportunity Statement
Siemens is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

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Criminal History
Qualified applications with arrest or conviction records will be considered for employment in accordance with applicable local and state laws.

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