Executive Assistant

About the Role & Team

Do you enjoy problem solving and processes, never resting until you find the answer? Are you a friendly and reliable collaborator, whether working with peers or executives? If yes, then the Executive Assistant position with the Product Design and Development teams at The Walt Disney Company might be right for you!

You would be part of the team that is responsible for leading product design for Disney Consumer Products, which brings joy to kids of all ages. You would also be supporting the team that works to enable the efforts of global product teams around the world through long term planning, daily operations, and program / project management. The successful candidate will tactfully and effectively manage the overall functional and organizational needs in a fast-paced environment. In addition, the candidate will be personable, show a keen attention to detail, effectively manage the Executives’ calendars, multi-task, and communicate professionally.

This position supports two Vice Presidents of Product Design, Hardlines and the Vice President of Product Design, Softlines.

What You Will Do
• Manage daily schedules, calendars, and meetings for two Vice Presidents
• Manage all travel arrangements and trip oversight including meeting coordination, and all related expense management and processing
• Coordinate/confirm all calendar matters, including internal/external meetings, and video conferences over multiple time zones
• Assist with departmental tasks, including conference room requests, team events, employee recognition and offsites
• Manage and prepare documents including meeting agendas, presentation material and recap meeting notes
• Maintain standards of strict confidentiality with respect to all matters and documents
• Interact with various internal departments, senior executives and their offices as needed, as well as team members, external organizations, retailers, licensees and others globally
• Support basic office functions as required (such as ordering supplies, including hardware and software)
• Promote teamwork both internally and externally, work exceptionally well with executives, staff, and external associates and visitors at all levels
• Assist with special projects as needed
• Perform other administrative duties as requested, or as responsibilities dictate

Required Qualifications & Skills
• At least 3 years of executive support experience
• Strong proficiency with standard office tools such as Microsoft Outlook, Word, PowerPoint, & Excel
• Demonstrated ability to prioritize, meet deadlines, make decisions, and change course of action quickly
• Extremely comfortable working in fast-paced environments
• Detail oriented with the ability to maintain professionalism under pressure
• Ability to anticipate needs, and be proactive, resourceful and flexible
• Strong people skills, including the ability to work effectively with other executives, assistants, and staff at all levels
• Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
• Effective communicator, both verbally and written
• Proactive in thinking of ways to improve productivity and efficiency

Preferred Qualifications
• Mac & Windows experience
• SAP experience, including Casual Buyer, COUPA
• Experience planning and booking travel and expense reporting through systems like Concur
• Experience working in an entertainment, design, or product creation environment
• Experience working with international territories and time zones
• Experience supporting teams in multiple locations

The hiring range for this position is $64,300.00-$86,200.00 The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.

About Disney Experiences:

Disney Experiences brings the magic of Disney stories and franchises to life through theme parks, resorts, cruise ships, unique vacation experiences, products and more around the world. Disney shines in the travel industry with six resort destinations in the United States, Europe and Asia; a top-rated cruise line; a popular vacation ownership program; and an award-winning guided family adventure business. Plus, Disney’s global consumer products operations include the world’s leading licensing business; the world’s largest children’s publishing brands; one of the world’s largest licensors of games across all platforms; and Disney store locations around the world and on the web.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with Disney Global Product Dev & Creative , which is part of a business we call Disney Experiences .

Disney Global Product Dev & Creative is an equal opportunity employer. Applicants will receive consideration for employment without regard to race, religion, color, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, age, marital status, military or veteran status, medical condition, genetic information or disability, or any other basis prohibited by federal, state or local law. Disney champions a business environment where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a constantly evolving world.

Source ⇲