Marketing and Administrative Officer

Job Summary: The Marketing and Administrative Officer is responsible for member and public communications and serves as support staff to the Executive Vice President/Chief Executive Officer and the Director of Government Relations in administrative, marketing, and event planning duties and responsibilities.  

Duties and Responsibilities:  

• Responsible for drafting communications for the association to include but not limited to marketing materials, events, press releases, grants, etc. 
• Develop a social media communication strategy, monitor, and provide content for the association’s social media accounts. 
• Create marketing materials to include but are not limited to sponsorship, marketing, event sales, design, layout, printing, and distribution.  
• Drafts housing and construction industry articles, press releases, event notifications, and other communications.  
• Assist with special events membership appreciation, board meetings, committee meetings, etc. This will include taking photos at events and communicating with members via social media platforms. 
• Manage and maintain all aspects of association membership dues records and membership database including but not limited to verifying membership status, deposit dues, reconciling dues, etc.
• Manages QuickBooks data entry and performs basic accounting functions for the association.
• Prepares bank deposits. 
• Serve as the point of contact for the association. Keep the reception area, common office area, Board room, and kitchen organized, well-supplied, clean, and neat. Responsible for checking common areas in the building for supplies and needs.  
• Prepare material as directed by Executive Vice President/Chief Executive Officer for meeting packets. 
• Takes minutes at board meetings, committee meetings, and other meetings as needed. Types up meeting minutes for corporation records. 
• Coordinates meeting arrangements and special events per event specifications including but not limited to room setup/tear down, food, beverage, and attendee confirmations. 
• Conducts research for association opportunities including but not limited to seeking out funding sources for grant opportunities and writes grant drafts for approval. 
• Cross-trains and supports other office duties and responsibilities.  
• Performs other duties as needed or directed by the Executive Vice President/Executive Chief Officer.  

Required Skills and Abilities: 

• Extremely proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Zoom, Photoshop, QuickBooks, and other software. 
• Excellent verbal and written communication skills. 
• Excellent interpersonal and customer service skills. 
• Excellent sales and customer service skills. 
• Excellent organizational skills and attention to detail. 
• Excellent time management skills with a proven ability to meet deadlines. 
• Strong analytical and problem-solving skills. 
• Ability to prioritize tasks and to delegate them when appropriate. 
• Seek opportunities to improve processes using technology. 
• Strong work ethic. 

Minimum Qualifications:  

• High School Diploma 
• 1 year’s experience directly related to the duties and responsibilities above.  
• Able to work a flexible schedule that includes occasional evenings and weekends. 

Preferred Requirements: 

• Degree in business, marketing, project management, communications, construction management, or in a related field. 
• 3 years experience directly related to the duties and responsibilities above. 

Physical Requirements: 

• Ability to work Monday – Friday 7:30 AM – 4:30 PM with a one-hour lunch. 
• Work is normally performed in an office environment. 

About Us:

The New Mexico Home Builders Association (NMHBA) is a non‐profit trade association dedicated to supporting and representing the home-building industry in New Mexico. NMHBA is a 1,900+ member trade association that was chartered with the National Association of Home Builders in 1959 to improve conditions in the construction industry, thereby providing the citizens of New Mexico with safe, quality housing. 

Homeownership is a pillar of family security, stability, and economic prosperity. It strengthens our communities, encourages civic responsibility, and provides a solid foundation from which New Mexicans can work to support their families, enhance their communities, and achieve their personal goals.  

Our mission is to continue to improve conditions in the construction industry thereby providing the citizens of New Mexico with safe, quality housing. 

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