Operations Administrative Assistant – Executive Office – Year Round – Full-Time – Starting at $21/hour

At Hyatt, we believe our guests select Hyatt because of our caring and attentive associates who are focused on providing authentic hospitality and meaningful experiences to each and every guest. Hyatt is a place where high expectations aren’t just met-they’re exceeded. It’s a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry.

What You’ll Do

Administrative Support

• Serve as a key support partner for the General Manager (GM) and leadership team to ensure seamless operations.
• Assist in follow-ups to ensure deadlines are met for all assigned tasks and projects.
• Prepare various documents, including menus, marketing content, promotional materials, and operational communications.
• Maintain accurate records, such as colleague incentive trackers, community impact trackers, Forbes energizer tracking, RMI (Revenue Management Insights) reporting, and office supply orders.

Operational Coordination

• Monitor and respond to the VIP Zingle line and handle VIP/owner/corporate reservations, itineraries, cards, and amenities.
• Coordinate logistics for departmental meetings, including reserving meeting rooms and taking minutes for operations and morning meetings.
• Ensure the accuracy of information on QR code sites and assist with weekly updates to the hours of operation.
• Support operational requests, including creating simple promotional materials in Canva for last-minute needs.

Communication & Community Engagement

• Draft and send communications, such as departure emails, guest notifications for fire alarm testing, window washing, closures, and other updates.
• Monitor and track colleague recognitions for HySat, Gift of Gratitude cards, and name mentions for the colleague incentive program.
• Maintain records of community impact and charity initiatives.

Additional Responsibilities

• Coordinate ski pass distribution during the winter season.
• Assist the GM in preparing the Monthly Communication Presentation.
• Handle filing, traces, and any other administrative requests from the leadership team.

Qualifications

What You’ll Need

• A genuine desire to satisfy the needs of others in a fast-paced, dynamic environment.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Proficiency in standard office software, including Microsoft Office Suite, and the ability to learn additional tools (e.g., Canva).
• The ability to work Monday to Friday, 8:00 AM to 4:00 PM, with flexibility to meet business needs.

What You’ll Love About Us

• Beautiful Location: Work in stunning Lake Tahoe with year-round outdoor adventures.
• Perks & Benefits: Complimentary meals, free parking, colleague discounts, wellness reimbursements, and more.
• Career Growth: Opportunities to expand your skill set within Hyatt’s global network.
• Inclusive Culture: Join a team that celebrates diversity and supports personal and professional growth.

Why Now?

Hyatt is at the forefront of the evolving travel industry, and we’re looking for passionate individuals to join us. Whether it’s turning trips into journeys or jobs into careers, Hyatt is where you’ll find belonging and purpose.

Apply Today

Ready to take the next step in your career while enjoying the incredible benefits of Lake Tahoe living? We’d love to hear from you!

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