Procurement Specialist

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare – people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

Under the general supervision of the Corporate Manager of Purchasing or their designee, the Procurement Specialist operates within the established organization and departmental policies and procedures. The Procurement Specialist provides procurement process support to Mass General Brigham Customers and Suppliers. Procurement process support includes the following tasks as presented in the Principal Duties and Responsibilities Section. The Procurement Specialist will have extensive contact with Mass General Brigham Suppliers and Mass General Brigham Customers (Research, Clinical and Administrative).

Qualifications

• Bachelor’s Degree in General Business required. Experience can be accepted in lieu of degree
• 2-3 years of related purchasing experience required

Principal Duties and Responsibilities:

• Use/s the Mass General Brigham values to govern decisions, actions and behaviors. These values guide how we get our work done: Patients, Affordability, Accountability & Service Commitment, Decisiveness, Innovation & Thoughtful Risk; and how we treat each other: Diversity & Inclusion, Integrity & Respect, Learning, Continuous Improvement & Personal Growth, Teamwork & Collaboration
• Take responsibility for assigned requisitions. Source description only requests through existing vendors when possible, using knowledge of Mass General Brigham item file and alternate vendors.
• Process any orders requiring manual buyer intervention including standing, blanket, bill-only, description-only, new vendor requests, services, independent contractors, and summary orders.
• Review purchase requisitions for appropriateness with regard to budgets and their conformance with established policies and procedures.
• Identify and/or select potential sources of services or supplies
• Assists in determining if newly suggested vendors are appropriate to add to the Mass General Brigham Supplier File.
• Administer purchase orders and other transactions from requisition development to completion.
• Utilizes a computerized/automated materials management system(s) which includes EDI processing, PeopleSoft web-based vendor direct programs (punch out vendors), and GHX.
• Familiarizes himself/herself with the characteristics and functions of the product by utilizing reference sources and resource persons.
• Follows up and offers feedback to users on requisitions outstanding.
• Maintains documentation of sourcing with due consideration to price, quality, availability and delivery accurately.
• Respects and maintains the confidentiality of all patient, physician, and hospital related information.
• Cooperates and communicates in an effective, professional manner with supervisor, management, peers, general staff, physicians, other personnel.
• Encourages open communication and verbalization of opinions among staff in attempt to identify and resolve problems and improve the overall efficiency of the department
• Other duties as requested by Manager of Purchasing and/or designee.

Skills/Abilities/Competencies:

• Requires excellent organizational skills.
• Requires excellent verbal, written, and communication skills.
• Requires the ability to work independently, take initiative, prioritize tasks and escalate issues as needed.
• Able to collaborate in a team environment.
• Knowledge of basic computer systems (ex: Microsoft Outlook, Microsoft Office) and preferably Mass General Brigham applications (ex: PeopleSoft, GHX).

Additional Job Details (if applicable)

Physical Requirements

Remote Type

Remote

Work Location

399 Revolution Drive

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

Mass General Brigham Incorporated is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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