Project Coordinator

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare – people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

Responsible for coordinating project activities, managing documentation, and facilitating communication among team members to ensure the successful execution of projects. Tracks and ensures the schedule, budget, and details of project tasks are well organized. Organizes reporting, plans meetings, and provides updates to project managers.

Does this position require Patient Care? No
Essential Functions
-Maintains and monitors project plans, project schedules, work hours, budgets, and expenditures.
-Organize, attend, and participate in stakeholder meetings.
-Documents and follows up on important actions and decisions from meetings.
-Prepares necessary presentation materials for meetings.
-Ensures project deadlines are met.
-Ensures projects adhere to frameworks and all documentation is maintained appropriately for each project.
-Assess project risks and issues and provide solutions where applicable.
-Create a project management calendar to fulfill each goal and objective.

Qualifications

Education
High School Diploma or Equivalent required and Associate’s Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?
No

Licenses and Credentials

Experience
Project support or administrative experience 0-1 year required

Knowledge, Skills and Abilities
– Knowledgeable of basic business administrative principles and project management best practices.
– Exceptional verbal, written, and presentation skills.
– Ability to work effectively both independently and as part of a team.
– Competency in Microsoft applications including Word, Excel, and Outlook.
– Ability to work on tight deadlines.
– Knowledge of file management and other administrative procedures.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• Lifting Occasionally (3-33%) 20lbs – 35lbs
• Carrying Occasionally (3-33%) 20lbs – 35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision – Far Constantly (67-100%)
• Vision – Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

Remote Type

Hybrid

Work Location

15 New Chardon Street

Scheduled Weekly Hours

8

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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