Senior Grant Administrator

At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission-from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.

At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare – people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.

Job Summary

Under the supervision of the Senior Administrative Manager for Research and Finance, the Senior Grant Administrator (Sr. GA) provides day-to-day administrative support for multiple studies and projects in the Department of Emergency Medicine research portfolio. The Sr. GA works with PIs to develop and prepare grant applications and submissions, establish new research funds, provide monthly monitoring of research funds, tracking of budgetary performance, and submission of required reports for designated grants and contracts. The Sr. GA also provides additional specific support for networked projects including industry and NIH sponsored clinical trials. The position works closely with the department Grant Coordinator.

Qualifications

Education
Bachelor’s Degree Related Field of Study required

Can this role accept experience in lieu of a degree?
No

Experience
research administration experience 3-5 years required

Knowledge, Skills and Abilities
– Proficient in spreadsheet, accounting and other computer applications.
– Excellent verbal and written communication, interpersonal and problem solving skills.
– Good organization and coordination skills.
– Ability to work with large financial data sets with accuracy.
– Good working knowledge of research agency, sponsor and organization funding guidelines and policies.
– Ability to work independently.
– Ability to make good judgements and resolve problems.

Additional Job Details (if applicable)

Responsibilities include:

Grant Applications : In cooperation with the Grant Coordinator, prepares grant application submissions including budgets and other sponsor-required proposal documents, internal forms, and systems requirements.

Award Management : Manages all phases of research grant and contract administration. Prepares grant progress reports, carry-forward requests, and other required research-related grant reporting. In cooperation with the Grant Coordinator, adapts and maintains internal monitoring and reporting systems for clinical trial portfolio. Meets regularly with PI’s to review portfolio costs and planning.

Revenue: In cooperation with the Grant Coordinator, responsibilities include overseeing clinical trial and licensing invoicing, monitoring contract billing and receivables, tracking payment deposits and electronic transfers, and troubleshooting outstanding receivables.

Expenses: In cooperation with the Grant Coordinator, monitors expenses including tracking, reconciliation and compliance with sponsor guidelines, and cost transfers to/from funds.

Remote Type

Remote

Work Location

125 Nashua Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

EEO Statement:

The General Hospital Corporation is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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