Training Grant Specialist (Senior / Intermediate)

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The University of Michigan Medical School Office of Graduate and Postdoc Studies (OGPS) and the Office of Research foster an environment of innovation and integrity that serves the Medical School research community and supports biomedical science from insight to impact. To that end, our team is constantly striving to enhance the research enterprise, including maintaining an investigator-focused infrastructure, facilitating and diversifying investigators’ avenues for funding, and streamlining research processes.

The UMMS Office of Research has numerous programs to position our researchers for success. The Grant Services & Analysis Office (GS&A) in partnership with OGPS is seeking an experienced Research Administration professional to provide Training Grant support and guidance NIH funded training grant programs. Working closely with the Training Grant Faculty Director and the Assistant Director of Training Grants, the Training Grant Specialist position will work with faculty/staff across units providing guidance, education, and serving as a central resource for faculty and administrators engaged in NIH funded training programs.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

As a premier, research-intensive academic medical center, the University of Michigan Medical School is world renowned with more than $700 million in external research funding. The Medical School Office of Research proudly supports our internationally recognized investigators pursuing innovative science to improve the health and wellbeing of our patients, the citizens of Michigan, and beyond.

The Grant Services & Analysis Office (GS&A) is firmly committed to advancing inclusion, diversity, equity, accessibility, and belonging, which are core to the culture and values of the Medical School Office of Research. Our community supports recruiting and cultivating a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan and the world. We strive to create a work culture where each team member feels respected, valued, and safe.

Who We are Looking For:

We are looking for a Research Administrator Senior or Intermediate to support our unit and successfully submit and procure sponsored awards. The chosen candidate will coordinate information and training to the administrators that support training grants, specifically NIH T32s. We are looking for a candidate who is passionate about research administration, is able to work independently, and a reliable problem solver with a positive attitude.

Responsibilities*

This position has responsibility for serving as source for best practices regarding Training Grant Administration by leading education and training for faculty and staff engaged in NIH training grants by:

• Designing and facilitate training in collaboration or consultation with Faculty Director or other staff including but not limited to:
• (Bi-annual) Workshops for PIs and RAs (NIH updates, available support services). This service may include logistics and coordination with the community on behalf of the Training Grant office
• Quarterly roundtables (updates and specialized topics) for Research Administrators.
• Intentional focus on new Training Grant teams regarding NIH requirements, grant application and review processes
• Providing education and support for application and program management:
  • Pre-award application – NIH instructions and guidelines (orientation to and ongoing training)
  • Post-award requirements/tasks:
    • Monitoring account finances
    • Appointing trainees
    • Collecting cost-share
    • Award close-out
    
    
  • Population and roll-out of the T32 management tools within the new system adopted by OGPS
  
  
• Providing guidance and resources & tools to cultivate compliance such as:
  • Adherence to timelines; checklists
  • Compliance with all items required for RPPR
  
  

This position is also responsible for providing 1-1 consultation to mentor, train, assist and guide new TG Research Administrators, providing content for website and resources such as how-to guides and templates and serving as a liaison with Medical School and campus offices that oversee research administrative and reporting requirements for training grants.

Required Qualifications*

• Senior Level requires a minimum of 5 – 7 years progressively responsible experience in research administration as well as a Bachelor’s degree or equivalent educational and work experience. Experience with budgeting, assembling, and managing complex projects is desired.
• Intermediate Level requires at least 4 – 5 years progressively responsible experience in research administration as well as a Bachelor’s degree or equivalent educational and work experience. Experience with budgeting, assembling, and managing complex projects is desired.
• Demonstrated ability to set priorities, manage multiple tasks with competing deadlines, and work in a collaborative team environment is required.
• The ideal candidate values working in a team and service-based environment, with the ability to work independently, demonstrating a high of resourcefulness, motivation and accountability. Attention to detail, meeting deadlines, and displaying a service-oriented attitude are essential.
• Additionally, demonstrated communication skills, a willingness to counsel others on matters related to training grants, and a strong sense of developing community across units with challenges related to training grant programs.
• Candidates should desire to work in a team environment with the ability to work across multiple units.
• Experience with electronic proposal submission systems and xTrain preferred.

Work Schedule

M-F, 8-5

Work Locations

NCRC 520 Bldg / Hybrid Remote

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the .

Underfill Statement

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Additional Information

Flexible First Work Policy

This position is eligible for the University of Michigan?s Flexible First Work Policy. The selected candidate will be able to work with their manager to establish a flexible work location and potentially some variation to the hours of work schedule. This position requires the ability to be onsite for meetings and training when needed with travel the responsibility of the employee.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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